Time always seems to slip away, whether it’s from juggling meetings, school assignments, creative projects, or just everyday errands. If you’re using an iPhone or iPad, you’re probably already carrying a powerful tool that can help you manage your time better. But with so many apps in the App Store, finding the right one can be overwhelming.
That’s why we’ve created this easy-to-read guide on the best time management apps on iPhone and iPad. These apps are designed to help you plan your day, stay on track, and get things done without feeling rushed or overwhelmed. Whether you’re a student trying to organize study sessions, a professional managing a busy work schedule, or someone who simplywants more balance in their routine, there’s something here for you.
We’ve tested and selected a variety of apps, from simple planners to smart assistants that keep tabs on how you spend your time. Let’s go ahead and look at each app in detail.
15 Best Time Management Apps on iPhone and iPad
| App Name | Get on your iPhone/iPad |
|---|---|
| Todoist | Download Now |
| Trello | Download Now |
| Asana | Download Now |
| Notion | Download Now |
| Forest | Download Now |
| Focus@Will | Download Now |
| RescueTime | Download Now |
| Toggl Track | Download Now |
| Timepage | Download Now |
| Things 3 | Download Now |
| OmniFocus | Download Now |
| Habitica | Download Now |
| Focus Keeper | Download Now |
| Be Focused | Download Now |
| TimeTree | Download Now |
1. Todoist
If your day feels scattered and you need a smarter way to keep track of everything, Todoist is one of the most reliable time management apps on iPhone and iPad. Whether you’re juggling work, errands, or personal goals, this app helps you bring it all together in one organized space.
Todoist is a task manager that lets you create to-do lists, set deadlines, assign priorities, and group tasks into projects. What makes it especially helpful is how simple it feels. The design is clean and distraction-free, which makes it easy to get started, even if you’re not used to using productivity tools.
The app syncs across devices, so whether you’re on your iPhone, iPad, or even desktop, your lists stay updated. You can break bigger goals into subtasks, add recurring tasks (like weekly reports or grocery runs), and even share task lists with family or teammates.
Todoist is also perfect for time blocking; you can plan your day hour-by-hour and check off tasks as you go. There’s a built-in karma system, too, which tracks your progress and keeps you motivated.
It’s free to use with optional premium features like reminders and labels. For everyday time management, Todoist is a reliable tool that fits almost any routine.
The Good
- Simple design and easy to use
- Great for daily task planning and goal tracking
- Works across all devices and platforms
- Free with solid core features
The Bad
- Premium version needed for advanced features
- No built-in time tracking (requires integration)
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2. Trello
If you like to see your tasks laid out visually, Trello is one of the best time management apps on iPhone and iPad. It uses a board-and-card layout that’s easy to understand and fun to use, whether you’re planning a work project, a vacation, or just organizing your week.
Each board in Trello can represent a goal, a workflow, or a to-do list. You create cards for each task and move them across columns as you progress, for example, from “To Do” to “Doing” to “Done.” This visual flow gives you a clear picture of where your time is going and what’s left to handle.
You can set due dates, add checklists, attach files, and assign tasks to others, making it great for both personal and team use. Trello also offers automation tools like reminders and task triggers with a built-in feature called Butler.
It’s especially helpful for visual learners, remote teams, or freelancers juggling multiple clients. Plus, it syncs smoothly across devices, so you can move a card on your iPhone and see the change on your iPad or laptop instantly.
Trello is free to use with optional paid upgrades for team collaboration tools, templates, and advanced features.
The Good
- Easy visual layout for task tracking
- Great for teams and solo users
- Custom boards, checklists, and automation
- Works across devices and integrates with many apps
The Bad
- It can feel basic for complex time planning
- Requires manual updates for recurring tasks
3. Asana
Asana is a powerful productivity platform built to help people manage tasks and timelines, especially when working with others. It’s one of the most flexible time management apps on iPhone and iPad, ideal for both teams and individuals who want to stay organized and meet deadlines without missing a beat.
At its core, Asana lets you break down large goals into smaller, trackable tasks. You can create projects, set due dates, assign responsibilities, and visualize your workflow using lists, boards, or timelines. For solo users, it’s great for goal tracking. For teams, it becomes a full-blown productivity hub.
The mobile app makes it easy to check progress on the go, comment on tasks, and stay updated through built-in notifications. If you manage recurring meetings, campaigns, or long-term projects, Asana helps you see what’s urgent, what’s delayed, and what’s coming next, all in one view.
It also integrates with other tools like Slack, Google Calendar, and Dropbox, so you can plug it into your existing workflow. The design is clean, and while it offers a lot of features, the layout is still approachable.
Asana’s free version is packed with tools for individual users or small teams. If you need advanced workflows or team permissions, premium plans are available.
The Good
- Excellent for collaborative time and task management
- Customizable views: lists, boards, or timelines
- Great mobile experience with notifications
- Integrates with major productivity tools
The Bad
- It may feel overwhelming at first for new users
- The best features are limited to premium plans
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4. Notion
If you’re looking for a tool that can handle more than just to-do lists, Notion is one of the most flexible time management apps on iPhone and iPad. It’s part calendar, part notebook, part task manager, and the best part is that you can shape it exactly how you like.
Notion lets you create pages for anything: a weekly planner, a habit tracker, a project outline, or even a meal prep calendar. You can add to-do lists, databases, checkboxes, and timelines all on one page. It’s especially helpful if you like to see everything in one place without switching between apps.
What makes Notion unique is its customization. You can build your own layouts from scratch or use pre-made templates to get started. Whether you’re a student keeping track of assignments or a professional juggling meetings and goals, Notion adapts to how you work.
The mobile app works smoothly on both iPhone and iPad, and everything syncs with your desktop in real-time. You can also collaborate with others, making it a great choice for teams or shared planning.
Notion is free for personal use, with paid plans for teams and additional features like version history or advanced sharing.
The Good
- An all-in-one app for tasks, notes, and planning
- Great for visual and organized thinkers
- Custom templates and databases
- Syncs instantly across all devices
The Bad
- Slight learning curve for beginners
- Lacks built-in reminders unless paired with calendar apps
5. Forest
Staying off your phone can be one of the hardest parts of managing time. That’s where Forest stands out as one of the most creative time management apps on iPhone and iPad. Instead of just giving you a timer, Forest helps you stay focused by growing a virtual tree as long as you don’t leave the app.
Here’s how it works: every time you want to focus, you plant a seed in the app. Over the next 25 minutes or so, a tree grows while you work. But if you exit the app to scroll social media or check messages, the tree dies. The more you focus, the more trees you grow, and eventually, you can create a whole digital forest, a visual record of your concentration.
It’s great for students, remote workers, or anyone trying to build better screen habits. You can also tag sessions to see how your time is spent, like “work,” “reading,” or “study.” Forest even offers soothing background sounds and syncs across iPhones and iPads.
One of the best parts? Forest partners with a real-tree-planting organization. When you earn enough virtual coins, you can plant real trees in the world.
The app is a one-time paid download, and its focus-first design makes it worth every bit for people struggling with digital distractions.
The Good
- Fun, rewarding way to stay focused
- Simple and visually calming interface
- Encourages phone-free productivity
- Supports real-world tree planting
The Bad
- Doesn’t include task lists or calendar tools
- Paid app with no free version
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6. Focus@Will
Sometimes, it’s not the to-do list that’s the problem; it’s finding the mental space to actually focus. Focus@Will is one of the more unique time management apps on iPhone and iPad because it doesn’t help you plan your time; it helps you make better use of it through sound.
This app uses specially designed music tracks to help your brain stay in focus mode. Unlike background playlists you’d find on a regular music app, Focus@Will’s tracks are created based on neuroscience. The music is meant to reduce distractions and help you get into a deeper state of concentration.
You can choose music styles that match your working personality, whether that’s classical piano, ambient electronics, nature sounds, or even upbeat rhythms. There’s also a built-in productivity timer, so you can set a work session, hit play, and get into the zone.
It’s especially useful if you get easily distracted, work in noisy spaces, or struggle with procrastination. While the app focuses on audio, pairing it with a task manager can round out your productivity routine.
Focus@Will requires a subscription, but they offer a trial so you can test how well it works for you.
The Good
- Focus music backed by neuroscience
- Personalizes soundtracks based on your focus type
- Built-in productivity timer
- Great for noisy environments or low-motivation days
The Bad
- Requires a paid subscription after trial
- Doesn’t include task tracking or calendar tools
7. RescueTime
If you’re not sure where all your time goes each day, RescueTime can help you figure it out. It’s one of the best time management apps on iPhone and iPad for building self-awareness. Instead of asking you to track your time manually, RescueTime does it automatically.
Once installed, the app runs quietly in the background and tracks how much time you spend on different apps, websites, and tasks. At the end of the day or week, it gives you a breakdown of where your hours actually went — productive work, distractions, or everything in between.
This kind of data can be eye-opening. You may think you only scroll social media for a few minutes, but RescueTime shows the real numbers. And with that insight, it becomes easier to change habits.
You can set daily goals, like limiting time on distracting apps or increasing focus time. It also provides productivity scores and weekly reports to help you track improvement.
While RescueTime is more passive than some other tools, it pairs well with any planner or task manager. It’s especially useful for freelancers, remote workers, or students trying to build better work habits.
The basic version is free, with a premium plan offering deeper insights and focus session tracking.
The Good
- Tracks time automatically
- Gives clear productivity reports and trends
- Helps identify habits and distractions
- Easy to use, with no setup required
The Bad
- Not a task manager or a calendar
- Premium plan needed for full reports
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8. Toggl Track
If you want to know exactly how long tasks take and where your time goes, Toggl Track is one of the most trusted time management apps on iPhone and iPad. It’s great for freelancers, students, or anyone who wants to manually track work, study, or daily activities.
Using Toggl is simple. You press a button to start a timer whenever you begin a task and stop it when you’re done. You can add labels, organize tasks by project or client, and see where every minute went in your daily or weekly summary.
Toggl Track is especially useful for time audits, where you try to understand how your day is really structured. It helps spot where time is wasted or where tasks consistently take longer than planned. You can also set goals or reminders to track time during working hours.
The app syncs across iPhones, iPads, and desktops, so you never lose track, even if you switch devices. It’s also privacy-friendly and doesn’t overload you with unnecessary features.
Toggl Track is free and has enough tools for solo users. A paid plan adds advanced reporting, billable time tracking, and team features.
The Good
- Manual start/stop time tracking for accuracy
- Great visual reports and daily summaries
- Clean design and easy-to-use
- Syncs across devices
The Bad
- Requires the habit of starting and stopping the timer
- It is not ideal if you prefer automated tracking
9. Timepage by Moleskine
If you love organizing your time but want your planner to look as good as it works, Timepage by Moleskine is one of the most elegant time management apps on iPhone and iPad. Created by the team behind Moleskine Notebooks, it blends clean visuals with powerful scheduling tools to help you manage your time with style.
Timepage is a smart calendar app that combines your events, weather, maps, and contacts all in one sleek interface. It doesn’t just show you what’s happening; it helps you plan how you’ll get there, how long it’ll take, and what the day will feel like. You can swipe through days like flipping pages in a book, making the experience surprisingly satisfying.
It integrates with Apple Calendar, Google Calendar, and more, so setup is seamless. You can add tasks, set reminders, and even track how busy your upcoming days look with its helpful heat map feature.
While it doesn’t have deep project management tools like other apps, it shines as a daily planner that’s both beautiful and functional, perfect for users who want time management to feel enjoyable.
The Good
- Stunning interface with smooth navigation
- Combines calendar, weather, and reminders
- Works with multiple calendar services
- Ideal for visual and aesthetic users
The Bad
- Subscription required after trial
- Not built for task-heavy workflows or teams
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10. Things 3
Things 3 is a beautifully designed task manager built for simplicity, clarity, and control. If you’re looking for a focused, non-distracting way to organize your life, it’s one of the most intuitive time management apps on iPhone and iPad.
The app lets you create tasks, group them into projects, and assign deadlines or tags. What makes Things 3 stand out is how natural everything feels. You don’t need a tutorial; you just start typing, organizing, and ticking things off. The design is minimal, which helps you focus on what needs to get done, not the tool itself.
You can view tasks by “Today,” “Upcoming,” or by area (like Work, Personal, or Errands). You can also set repeating tasks and use the calendar integration to see how your day looks. Whether you’re managing your personal life or a set of side projects, Things keep it clean and efficient.
Things 3 doesn’t try to be everything; there’s no complex collaboration or automation, but for solo users who want a premium, distraction-free task manager, it’s hard to beat it.
The Good
- Clean, intuitive design with zero clutter
- Great for personal task management
- Calendar view and smart scheduling features
- Encourages focus and routine building
The Bad
- No free version or trial
- Not designed for teams or shared projects
11. OmniFocus
If you have a busy schedule, complex goals, or just love structure, OmniFocus is one of the most powerful time management apps on iPhone and iPad. It’s built for users who want to go beyond basic lists and manage tasks with truedepth.
OmniFocus follows the “Getting Things Done” (GTD) method, which helps you break projects into smaller, manageable steps. You can organize tasks by project, context, location, or tag and view them by day, week, or focus level. Whether you’re planning a work launch, managing home projects, or both, OmniFocus gives you the tools to keep everything moving.
What makes it stand out is its flexibility. You can set up repeating tasks, defer tasks until a certain date, and review your entire system regularly. The Forecast view shows your calendar alongside your to-dos so you can see what’s due and what’s coming up, all in one place.
The interface is clean but packed with features, so there’s a bit of a learning curve. But for power users, it’s one of the best ways to manage time, tasks, and priorities in a single space.
OmniFocus is a premium app that is available via subscription or one-time purchase, with separate pricing for iPhone, iPad, and Mac.
The Good
- Highly customizable and structured
- Perfect for complex, long-term planning
- Forecast view blends tasks with the calendar
- Built for serious productivity systems
The Bad
- The learning curve for beginners
- No free version; it can be expensive
Also Read: 10 Best Task Management Apps for iPhone & iPad
12. Habitica
If traditional time management feels boring or hard to stick with, Habitica might be the fresh take you need. It’s one of the most fun and interactive time management apps on iPhone and iPad, turning your daily tasks and habits into a game.
Here’s how it works: every time you check off a task, complete a habit or follow through on a goal, your character gains experience points and rewards. But if you skip a task or fall behind, your character can lose health. You level up, unlock gear, and even complete quests, all by staying productive in real life.
With the app, users can set up habits, daily routines, and one-time to-dos. You can also join parties with friends or other users to complete challenges together, which adds a nice dose of motivation and accountability. Whether you’re trying to drink more water, write daily, or stay focused on a work task, Habitica gives you a reason to stay on track.
It’s especially great for students, creatives, and anyone who wants productivity to feel more like play than pressure. The app is free, with optional in-app purchases to support development and unlock cosmetic features.
The Good
- Gamifies time and habit management
- Encourages consistency with rewards and leveling
- Fun and interactive with optional community features
- Customizable to fit any lifestyle
The Bad
- It may not suit users who prefer a minimal design
- Lacks deep project or calendar tools
13. Focus Keeper
If you struggle with staying focused for long periods, Focus Keeper is a simple but effective solution. It’s one of the most straightforward time management apps on iPhone and iPad, using the proven Pomodoro Technique to help you work in focused bursts with built-in breaks.
The Pomodoro method breaks your work into 25-minute sessions followed by 5-minute breaks. After a few cycles, you get a longer break. Focus Keeper builds this into its core system, giving you a timer that keeps you on track without overcomplicating things.
The app’s clean layout makes it easy to start; just hit play and work. You can customize the length of focus sessions and breaks to match your own rhythm. There’s also a stats section to track your daily productivity and time goals, which helps you see how consistently you’ve been.
Focus Keeper is ideal for students, remote workers, or anyone trying to build better attention habits. It keeps you from burning out by encouraging small wins and regular pauses, a great approach for mentally demanding tasks.
The app is free to try, with a low-cost upgrade for unlocking features like custom sounds, themes, and detailed reports.
The Good
- Uses the Pomodoro Technique to build focus
- Clean, simple timer interface
- Helps prevent burnout with regular breaks
- Easy to start and stick with
The Bad
- No task management or calendar features
- Premium version needed for full customization
Also Read: Best Calendar and Scheduling Apps for iPhone & iPad
14. Be Focused
Be Focused takes a familiar time management method, the Pomodoro Technique, and adds a few extras that make it more powerful and structured. It’s one of the most user-friendly time management apps on iPhone and iPad, especially for those who want to break work into focused chunks and track progress over time.
The app helps you manage your work in short, focused sessions (default is 25 minutes) with short breaks in between. Butunlike a basic timer, Be Focused lets you assign each session to a specific task, giving you a sense of what you actuallyaccomplished that day.
You can create task lists, set goals (like how many sessions to complete daily), and track your productivity with built-in reports. This makes it easier to see trends and stay motivated. You can even adjust session lengths to suit your own energy levels and workflow.
It’s great for professionals, students, or anyone trying to cut distractions and build better time habits. Whether you’re studying, writing, or working from home, Be Focused makes it easier to stay on track.
The app is free with core features and offers a premium upgrade for more customization and syncing between iPhone, iPad, and Mac.
The Good
- Combines Pomodoro focus sessions with task tracking
- Customizable timers and daily goals
- Visual reports to track progress over time
- Easy to use with a clean interface
The Bad
- Premium upgrade needed for cross-device sync
- Not built for team collaboration or shared projects
15. TimeTree
When managing time involves more than just, whether it’s with family, roommates, or colleagues, TimeTree becomes incredibly useful. It’s one of the most collaborative time management apps on iPhone and iPad, built specifically for sharing calendars and schedules with others.
TimeTree lets you create shared calendars that multiple people can access and edit. You can organize events by category (like work, school, or personal), add notes and comments to events, and get reminders.
Everything updates in real-time, so everyone stays on the same page, whether it’s managing a project or just keeping track of who’s doing the grocery run.
The app’s layout is clean and easy to navigate. You can toggle between month, week, or daily views, and each event is color-coded based on who added it. This makes it perfect for couples, teams, or families juggling busy lives.
What makes TimeTree different is that it isn’t just a calendar; it’s a shared communication tool that encourages planning together. And for people who often double-book or forget commitments, it helps prevent those scheduling clashes before they happen.
TimeTree is completely free to use, with no hidden charges or premium versions.
The Good
- Excellent for shared calendars and group planning
- Real-time updates and color-coded events
- Supports notes, chats, and reminders per event
- Free with no premium tier
The Bad
- Less suited for personal time/task tracking
- No built-in time-blocking or productivity analytics
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Best Time Management Apps for iPhone/iPad: Let’s Compare
| App Name | Price | Focus Support | Project Manager | Collaboration | Cross-Device Sync | Best For |
|---|---|---|---|---|---|---|
| Todoist | Free (Premium available) | No | Yes | Yes | Yes | Personal and shared task organization |
| Trello | Free (Premium available) | No | Yes | Yes | Yes | Visual planning for individuals or teams |
| Asana | Free (Premium available) | No | Yes | Yes | Yes | Team project management |
| Notion | Free (Paid for teams) | No | Yes | Yes | Yes | Flexible all-in-one planning |
| Forest | Paid | Yes | No | No | Yes | Staying off your phone and focusing |
| Focus@Will | Subscription | Yes (focus music) | No | No | Yes | Deep focus using sound |
| RescueTime | Free (Premium available) | Yes (analytics + goals) | No | No | Yes | Time tracking and behavior awareness |
| Toggl Track | Free (Premium available) | No | No | Yes | Yes | Manual time tracking |
| Timepage | Subscription | No | Limited | No | Yes | Stylish calendar planning |
| Things 3 | Paid (One-time) | No | Yes | No | Yes | Solo task management with clean design |
| OmniFocus | Paid / Subscription | No | Yes | No | Yes | GTD power users and structured planning |
| Habitica | Free (In-app purchases) | Yes (gamified focus) | Yes | Yes | Yes | Gamifying habits and productivity |
| Focus Keeper | Free (Upgrade available) | Yes (Pomodoro) | No | No | Yes | Simple focus sessions |
| Be Focused | Free (Upgrade available) | Yes (Pomodoro + task tracking) | Yes | No | Yes (Pro version) | Focus tracking with task support |
| TimeTree | Free | No | Limited (Calendar events) | Yes | Yes | Shared family or team scheduling |
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Frequently Asked Questions [FAQs]
Forest helps you stay focused by rewarding you for not using your phone. If you leave the app, your virtual tree stops growing, a clever way to stay off distractions.
Yes, most of these apps, like Todoist, Notion, and Toggl Track, sync across all Apple devices. Just make sure you’re logged into the same account.
Yes, apps like Be Focused and Habitica combine task tracking with focus techniques, making them great for both planning and staying productive.
Not always. Many apps like Trello and Asana offer powerful free versions. Paid apps usually offer extras like reminders, custom themes, or deeper analytics.
TimeTree is ideal for coordinating with families or teams. It lets multiple users add events, notes, and reminders to oneshared calendar.
RescueTime does this best. It runs in the background and gives you reports on where your hours are going, apps, websites, or tasks.
Yes, Habitica turns productivity into a game where your real-life progress helps level up a digital character.
Focus Keeper is minimalist and easy. Just open it, tap start, and begin your focus session; no setup is needed.
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Wrapping up: The Best Time Management Apps on iPhone and iPad
Managing time isn’t about packing your day with more things. It’s about choosing what matters and finding tools that help you focus, plan, and follow through. Whether you’re a student, a busy professional, or just trying to stay on top of everyday life, the right app can turn chaos into clarity.
This guide covered a wide range of time management apps on iPhone and iPad, from focus timers like Forest and Be Focused to planning tools like Todoist, Notion, and Things 3. Some apps help you track how you actually spend your time (RescueTime), while others encourage better habits through gameplay (Habitica).
There’s no one-size-fits-all solution. Some people need deep structure; others just need a gentle push to get started. What matters is picking an app that fits how you work, something you’ll actually enjoy using.
Whether you want to build routines, finish tasks, or simply stop losing time to distractions, these apps give you the structure to do it better: one focused session, a checked-off list, or a quiet calendar view at a time.
Time’s valuable. Use it well.
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